Frequently Asked Questions
What is Healthy Roster?
Healthy Roster is a HIPAA compliant Electronic Medical Record (EMR) system that the Manheim Township Athletic Trainers have been utilizing for the past two years to document injuries. It provides a space to keep track of all injuries and treatments as well as secure storage for clearance and participation notes from an athlete's physicians.
Why do I need to create a Healthy Roster account?
Beginning in the 2023-2024 School Year, all PIAA CIPPE forms (physicals) must be submitted electronically through the Healthy Roster app or website. We will no longer be accepting paper copies, or emailed/faxed copies.
What else will I use Healthy Roster for?
Healthy Roster will allow parents/guardians access to seeing all injuries documented by the Athletic Trainers. You will stay up to date on their injury and return process and will also be able to message the Athletic Trainers directly through the app/website should you have any questions regarding an injury or treatment. Additionally, if your athlete sees a physician for an injury, and we ask you to provide a clearance note, you may scan it directly into the web app yourself!
How do I create an account for Healthy Roster?
Click here to fill out the Healthy Roster Sign Up form. Parents/Guardians must fill out a separate form for EACH of their athletes.
I filled out the Healthy Roster sign up form, what's next?
Once you fill out the Healthy Roster Sign Up Form, the MTHS Athletic Trainers must manually add your email into the system. This may take a few hours up to a few days, due to limited summer work hours. As soon as the athletic trainers manually enter your email address into the system you should receive an immediate automated email from Healthy Roster with the instructions for setting up your account.
Who will be able to view my athlete's injuries?
In addition to the athletic trainers, our School District Physican Dr. Brandon Eck and our Team Orthopedic Physician Dr. Kathryne Stabile will have provider access in Healthy Roster. Your athlete’s coaches will have limited access to Healthy Roster which includes viewing their current injuries, their participation status, and emergency contact information. The MTSD Athletic Director, Athletics Administrative Assistant, and Supervisor for Health Services will also have access to Healthy Roster in order to complete administrative tasks. Should a parent or guardian not wish some of these individuals to have access to their athlete's Healthy Roster account, the parent or guardian may remove their access. However, should a parent remove access from these individuals, it will alter our ability to provide the best care to their athlete. If you have concerns or questions, please contact the Athletic Trainers.
Why do coaches need to view my athlete's portal?
Allowing the coaching staff access into your athlete's portal is vital for successful utilization of Healthy Roster. Should your athlete be injured and in need of emergency care at an away game, and parent/guardian is not present, coaching staff will be able to quickly find parent contact information on the app and call you immediately. Should parents remove coaches' access, the coach will not be able to locate the emergency contact information.
Coaches access is also important for ensuring proper communication regarding injury status between coaching staff and the Athletic Trainers. If Athletic Trainers note "athlete is cleared to play" and a coach does not get that update, it may decrease your athlete's playing time. Conversely, it also ensures that athletes who are "Not Cleared" are not participating.
Have questions, or need help with creating your Healthy Roster account?
Visit the MT Athletics webpage and browse through all the documents, and the Step by Step Guide for creating your account! In addition, the MTSD Athletic Trainers will be hosting Virtual Help Sessions via Zoom to answer all your questions and assist you in creating your account! Sign up for the virtual help sessions here!
Need more help?
Scan the QR code below or click here for a video from Healthy Roster.